It’s for merger and acquisition due diligence or tendering for capital raises, gathering all the relevant information before making important decisions requires combing through tens of thousands of confidential documents. The correct information in the hands of the right people at the right time can accelerate the process of transaction and minimize risk. This information isn’t always readily accessible and is often hidden behind inconvenient tools for file sharing which do not offer auditing capabilities and specific permission settings for documents and dynamic watermarks that are required for strategic business transactions.
An alternative is to use data room management software that gives an http://www.giantdataroom.com organized top-down method of organizing files that allows users to easily organize documents into simple folder structures based on the type of information being shared or the project phase. Many providers also allow users to search for files according to a variety of criteria such as keywords and optical character recognition (OCR).
A key feature is to be able to share and view documents in high-definition. This guarantees that all parties can clearly view the information, no matter which device they are using. Data room management software typically allows for the use of granular security settings to decide who can print, read documents, and download them from the virtual data space.
Some companies will provide a custom plan based on the specifics of a transaction and some specialize in specific industries or provide tools for M&A due diligence. For instance, Firmex is a specialized platform used by legal and financial services firms for complicated processes such as compliance or litigation as well as diligence.