How to Effectively Manage a Board Meeting

Management of Board meetings covers the entire cycle before, during and following a board of directors meeting. This includes notes about risks, decisions, voting and agenda items for meetings. If you follow the right strategy, you can ensure that your board meetings focus on their intended purpose: deciding on the best strategies for your company and defining how teams are working towards those strategies.

To keep discussions productive, adhere to your agenda and limit the amount of time you devote to reports. Limiting the number of executive presentations by limiting the most important executives to only one or two agenda points allows for more in-depth discussions on the most critical strategic issues. It also gives the executives the chance to give their feedback directly to the board.

Encourage board members to discuss a new issue during the meeting. This will help save time during the meeting and let everyone concentrate on the most important issues at hand. Unproductive discussions can easily consume the entire board meeting. This is particularly true when they occur during the middle of a subject on the agenda. To mitigate this make sure that attendees push subjects that aren’t pertinent for the current discussion into a “parking lot.” After the meeting is over and the parking lot is inspected, go over the meeting and decide what needs to be further researched or added to the next agenda, or assigned as a task.

Make use of software designed to deliver results and keep track of and archive details about the meeting. Choose a user-friendly interface and seamless integrations to ensure your attendees can easily join the meeting and remain focused.

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