Tips for Conducting Board Meetings

At board meetings, top leaders gather to discuss and debate the strategic issues that face their organizations. These discussions have an impact on the direction of an company from investor confidence to public opinion. It is therefore crucial for directors of boards to maximize the efficiency and effectiveness of their meetings. This article shares guidelines to conduct board meetings with the goal of creating productive and engaging discussions.

Begin by welcoming board members and introducing them to one another, especially in the case of meeting participants who are new to the group. This will help create an environment that is collaborative that encourages participation and assist in establishing good boardroom etiquette.

This is a way to show respect for the time of other directors and discourages tardiness. This is especially crucial when a meeting is held online when managing time can be an issue.

Avoid spending time on routine or trite items, like voting and committee reports. Instead, limit them to 25 percent of the time and use the majority of time to discuss strategy and other important issues.

Communicate clearly how decisions will made during the meeting (consensus voting or a different method). This will ensure that everyone on the board know the process of decision-making and can take part in meaningful discussions.

Obtain feedback from board members on their satisfaction with the way in which your organization conducts its board meetings. You can do this via informal conversations, or using polling tools or surveys. For instance, you can ask how well the board’s meeting structure and agenda allow for lively discussion or ask them to evaluate the various qualities of a meeting on the basis of a numerical scale.

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