Virtual Document Safe Storage

Virtual document safe storage is a must for many businesses. If you are required to share documents with service providers, potential investors or even your own internal team members, having a VDR in place can make the process more efficient and speedier. It also helps to prevent data leaks and data breaches. This is particularly important for companies that normally rely on paper, such as accounting and law firms.

What is a Virtual Document?

A virtual document is a document that contains other documents (components or children). This allows the file structure to mirror the logical document regardless of the heterogeneous nature of the documents involved. For instance, a report could be written in Word but also include tables in Excel, and it could also include a PowerPoint presentation as an appendix. A virtual document permits the logical document to be broken down into heterogeneous components that can be handled the same way as other files.

Components can be removed or added in isolation of the parent document. This means that changes made to component files won’t automatically update the version tree for the document that is the parent. In addition, if the whole assembly of virtual documents is frozen, changes to component files are not automatically updated.

Documents can have a digital watermark that is unique that allows anyone to recognize who has viewed, used or manipulated the document. This ensures that if any documents are leaked the person responsible can be identified and punished accordingly.

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